There are several good reasons to archive records:
Declutter your asset list. If no further transactions will be performed on an asset, archiving the record is a great way to keep all associated historical and tracking information tucked away for safe keeping. An archived asset will not list during a regular search – thereby streamlining search results – but you can choose to include archived assets in an Advanced Search by simply selecting “include archived”. Once archived, an asset is still completely available through the “unarchive” functionality (Assets > Unarchive Assets).
Manage your subscription. Your subscription rate is based on the total number of assets you are managing. Archived assets do not count towards that limit.
Note: Archived assets cannot be moved, checked in or out, reserved, or shipped unless they are first unarchived.